This Privacy Policy explains how International Awards Associate Inc. collects, uses, stores, shares, and protects personal information in connection with the Noble Impact Awards.
It applies when you:
- Visit the Noble Impact Awards website
- Create or manage an account
- Submit or participate in an entry
- Make a payment
- Nominate or serve as a juror
- Receive an award
- Order winner statuettes, certificates, or other approved store items
- Subscribe to communications
- Contact or otherwise interact with us
This Privacy Policy should be read together with the Noble Impact Awards Terms & Conditions and Cookie Policy.
1. Who We Are
The Noble Impact Awards is organized by:
International Awards Associate Inc.
Legal address:
Office Suite 1320, Level 13(C), Block 4,
Financial Park Complex Labuan,
Jalan Merdeka,
87000 Federal Territory of Labuan,
Malaysia
Correspondence address:
14 Wall Street, 20th Floor,
New York, NY 10005,
United States
Privacy email:
iaa@iaaawards.org
International Awards Associate Inc. is responsible for determining how personal information covered by this Privacy Policy is processed.
2. Information We Collect
The information collected depends on how you interact with the Noble Impact Awards.
Account and Contact Information
This may include:
- Full name
- Email address
- Telephone number
- Mailing or billing address
- Country or region
- Organization or company
- Professional title
- Account credentials and preferences
Entry Information
This may include:
- Entry title
- Selected categories
- Entrant and client information
- Country or region of entry
- Entry descriptions and jury briefs
- Images, documents, videos, and website links
- Thumbnails
- Credits and contributor information
- Privacy selections
- Entry and competition history
Juror and Nomination Information
This may include:
- Name and contact details
- Organization and professional title
- Biography and professional experience
- Areas of expertise
- Profile photograph
- Website or professional-profile links
- Nomination information
- Conflict-of-interest declarations
- Judging activity and administrative records
If you nominate another person, you should have a reasonable basis for providing their information. We may contact the nominee to explain the nomination and provide relevant privacy information.
Winner Editorial Materials
This may include written interview responses, video or audio recordings, photographs, professional biographies, names, titles, organizations, voice, likeness, testimonials, and other materials submitted for editorial consideration.
Payment and Transaction Information
This may include:
- Billing name and address
- Transaction amount
- Payment status
- Invoice and receipt information
- VAT or tax identification information
- Payment reference
Payments are processed through authorized third-party payment providers, which may include PayPal and Stripe. International Awards Associate Inc. does not ordinarily store complete payment-card details on its own servers.
Communications
We may collect information contained in:
- Customer-support requests
- Emails and other correspondence
- Survey responses
- Testimonials
- Marketing preferences
- Complaints or dispute communications
Technical and Usage Information
This may include:
- IP address
- Browser and device type
- Operating system
- Pages viewed
- Referring pages
- Session activity
- Login and security records
- Cookie identifiers
- Website-performance and analytics information
More information is provided in the Cookie Policy.
How We Collect Information
We collect information directly from you; from entrants, nominators, clients, or authorized representatives; automatically through the website and entry system; from payment, technical, and service providers; and, where appropriate, from publicly available professional sources used to verify juror or entrant information.
3. Information About Other People
Entries may contain personal information relating to clients, team members, contributors, participants, photographers, speakers, performers, suppliers, or other individuals.
Entrants are responsible for ensuring that they are authorized to provide this information and that relevant individuals have been informed where required.
Entrants should not submit unnecessary sensitive personal information through entry descriptions or supporting materials.
Where entry or editorial materials identify or depict minors, entrants must have the parent, guardian, or other permission required by applicable law.
Entrants should provide only the personal information reasonably necessary for entry, judging, credits, winner publication, or another stated purpose.
4. How We Use Personal Information
We may use personal information to:
- Create and administer user accounts
- Process and manage entries
- Verify eligibility
- Communicate deadlines and operational updates
- Process payments and issue receipts
- Provide entries to appointed jurors
- Administer judging and conflicts of interest
- Notify entrants and winners
- Publish and promote award recipients
- Provide winner profiles and benefits
- Process merchandise or certificate orders
- Manage juror nominations and appointments
- Respond to enquiries and support requests
- Maintain website and account security
- Prevent fraud, misuse, and unauthorized activity
- Analyze and improve website performance
- Maintain competition and historical records
- Comply with legal, financial, and regulatory obligations
- Establish, exercise, or defend legal claims
- Publish and maintain approved juror profiles
- Review and publish written or video winner interviews and editorial submissions
- Verify and fulfill statuette, certificate, and store orders
5. Legal Bases for Processing
Depending on the information, purpose, and applicable law, processing may be based on:
Performance of a Contract
Where processing is necessary to create an account, administer an entry, complete payment, deliver winner services, or provide requested products and services.
Legitimate Interests
Where reasonably necessary to operate and improve the awards, maintain security, prevent fraud, administer judging, communicate operational information, promote winners, and maintain competition records.
We consider the rights and reasonable expectations of affected individuals when relying on legitimate interests.
Consent
Where consent is required for activities such as testimonials, certain media uses, or non-essential cookies.
Consent may be withdrawn where applicable.
Legal Obligations
Where processing is necessary to comply with accounting, taxation, regulatory, law-enforcement, or other legal requirements.
Marketing
Where consent is required, declining or withdrawing marketing consent will not affect eligibility, judging, payment, or winner status.
6. Judging and Confidential Entries
Entry information and supporting materials may be provided to appointed jurors and authorized competition administrators for evaluation.
Jurors are expected to:
- Protect confidential entry information
- Use materials only for judging
- Disclose relevant conflicts of interest
- Avoid unauthorized downloading, copying, or distribution
Confidential jury briefs and jury-only PDF documents are not intended for public publication.
Award decisions are made through the official judging process and are not based solely on automated decision-making.
7. Winner Information and Public Recognition
Where an entry receives an award, we may publish information including:
- Entry title
- Entrant or organization
- Client or commissioning organization
- Country or region
- Category and award level
- Entry description
- Selected images or thumbnail
- Contributor credits
- Winner profile
- Related award information
Winner information may also be used in websites, announcements, publications, social media, media materials, exhibitions, and historical archives.
Where an entrant selects the available private-entry option, the public description and supporting materials will not be published or promoted. The winner record may display only the entry title, entrant or recipient, country or region, category, recognition level, and other essential award details.
Private contact information, billing information, confidential jury briefs, and jury-only materials will not be published as winner content.
Public winner profiles and editorial materials may be indexed by search engines or shared by third parties. Where a valid removal request applies, we may remove information from platforms under our control, but we cannot guarantee removal from third-party archives, search indexes, or previously published materials.
Winning entrants may submit written interviews for editorial consideration on Muse.World. Selected winners may also be invited to provide video interviews or other editorial materials. Submission does not guarantee publication. Published materials may be promoted through Noble Impact Awards and IAA websites, newsletters, media communications, and official social channels.
8. Marketing Communications
With your permission or where otherwise permitted by applicable law, we may send:
- Competition announcements
- Deadline reminders
- Newsletters
- Winner announcements
- Information about related IAA awards or services
- Relevant promotional communications
You may unsubscribe through the link in a marketing email or contact iaa@iaaawards.org.
Unsubscribing from marketing will not prevent necessary administrative communications concerning accounts, entries, payments, judging, security, or winner services.
We may retain limited suppression information to ensure that an unsubscribe request continues to be respected.
Marketing consent is optional and is not a condition of creating an account, entering the competition, completing payment, or receiving an award.
9. How We Share Information
Personal information may be stored or processed through systems and servers located in Malaysia and the United States. It may also be processed in other jurisdictions where authorized service providers or appointed jurors operate.
- Appointed jurors
- Website, hosting, and cloud-service providers
- Payment processors
- Email and communication providers
- Analytics and website-performance providers
- Customer-support providers
- Printing, production, fulfillment, and shipping partners
- Professional advisers, auditors, and insurers
- Media and promotional partners for winner publicity
- Regulators, courts, law-enforcement agencies, or public authorities where required
- Parties involved in a business reorganization, merger, acquisition, or transfer, subject to appropriate protections
Service providers receive only the information reasonably necessary to perform their contracted services.
We do not sell entrants’ contact details for monetary consideration. Certain analytics or advertising technologies may be legally classified as “sharing” in some jurisdictions; any such technologies, if introduced, will be explained in the Cookie Policy and subject to the consent requirements of applicable law.
Where personal information is transferred internationally, we use measures appropriate to the applicable law and the nature of the transfer. These may include contractual protections, access restrictions, security controls, transfer assessments, consent where required, and verification that the recipient will provide an appropriate level of protection.
Winner and juror information will be shared with media or promotional partners only for the approved publicity, profile, or editorial purposes described in this policy.
10. Cookies and Website Usage
The Noble Impact Awards website currently uses an essential session cookie for account access, form security, entry management, and checkout. Google Analytics, Microsoft Clarity, and advertising tracking are not currently enabled on this website.
For information about cookies, payment providers, and browser controls, please read the Cookie Policy.
11. International Storage and Transfers
Personal information may be stored or processed in Malaysia, the United States, and other jurisdictions where International Awards Associate Inc. or its authorized service providers operate.
Information may also be accessed internationally when entries are assigned to jurors located in different countries.
Where personal information is transferred outside Malaysia or another applicable jurisdiction, we will take reasonable steps to ensure that the transfer is handled according to applicable requirements and appropriate safeguards.
Privacy and data-protection laws may differ between jurisdictions.
12. Data Retention
Personal information is retained only for as long as reasonably necessary for the relevant purpose.
Retention is determined according to:
- The duration of the entrant’s account or relationship with us
- Competition administration and judging requirements
- Applicable editing, review, and dispute periods
- Financial, taxation, and accounting obligations
- Fraud-prevention and security requirements
- Legal limitation periods
- Winner verification and benefit administration
- Historical and archival value
Winner names, award information, entry titles, categories, selected materials, and competition results may be retained as part of the permanent historical record of the Noble Impact Awards.
Unsuccessful-entry materials and inactive-account information will be deleted or anonymized when they are no longer reasonably required under the organization’s documented retention schedule, subject to legal, financial, security, dispute, and operational requirements.
Marketing information is retained until consent is withdrawn, the individual unsubscribes, or the information is no longer required. A limited suppression record may be retained afterward.
Cookie durations are addressed separately in the Cookie Policy.
We periodically review retained information and securely delete or anonymize information that is no longer required.
13. Information Security
We maintain reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
These may include access controls, authentication, encrypted transmission, system monitoring, backup practices, and contractual protections for service providers.
No online service or storage system can guarantee absolute security.
Where a personal-data breach occurs, we will investigate and take reasonable containment and remediation measures. We will notify the relevant data-protection authority and affected individuals where notification is required by applicable law.
14. Your Privacy Rights
Depending on your location and applicable law, you may have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion
- Restrict or object to certain processing
- Withdraw consent
- Request data portability
- Manage marketing preferences
- Lodge a complaint with an applicable data-protection authority
Some rights are subject to legal limitations. For example, we may retain information required for financial compliance, fraud prevention, legal claims, or the integrity of official award records.
To submit a request, email iaa@iaaawards.org.
We may request information necessary to verify your identity before completing the request.
We will respond to verified privacy requests within the period required by applicable law. Where additional time is permitted and required, we will provide notice where applicable.
15. Children’s Privacy
The Noble Impact Awards website and entry system are not directed to individuals under 18. Account holders and individual entrants must be at least 18 years old or otherwise legally capable of entering a binding agreement. Entry materials may depict or identify children only where the entrant has the authorization and permissions required by applicable law.
Individuals who are not legally able to enter into a binding agreement should participate only through an authorized parent, guardian, organization, employer, or other responsible representative.
If we learn that personal information has been collected from a child without appropriate authorization, we will take reasonable steps to review and delete it where required.
16. External Links
The website may contain links to third-party websites or services.
We are not responsible for the privacy practices of third parties. Visitors should review the privacy information provided by those services before supplying personal information.
17. Events, Photography and Recordings
Where the Noble Impact Awards organizes a physical or virtual gathering, registration information may be used for ticketing, access, safety, seating, production, fulfillment, and attendee communications. Photography, filming, or recording may occur where disclosed.
Approved materials may be used for event documentation, reporting, archival, and promotional purposes. Additional notices or consent options will be provided where required.
18. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in law, technology, services, or competition operations.
The updated policy will be published with a revised effective date. Where changes materially affect how personal information is used, we will provide additional notice where reasonably required.
19. Contact Us
Questions, concerns, and privacy-rights requests may be sent to:
Email:
iaa@iaaawards.org
Legal address:
International Awards Associate Inc.
Office Suite 1320, Level 13(C), Block 4,
Financial Park Complex Labuan,
Jalan Merdeka,
87000 Federal Territory of Labuan,
Malaysia
Correspondence address:
14 Wall Street, 20th Floor,
New York, NY 10005,
United States